Kansas Records Retention Schedules

Results of Query:

Agency Code: 677-001 (Appellate Courts. Office of the Appellate Clerk)
Subagency: Case Processing

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Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Case Processing

State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.

SERIES ID	0020-677
TITLE	Appellate Briefs
DESCRIPTION	Documents filed by the litigants in an action before the appellate courts that summarize the facts and discuss the legal issues of the case.
RETENTION	See Comments
COMMENTS	Immediately upon receipt of each brief, transfer two copies to the Supreme Court Law Library. After the case has been heard, transfer one copy of each brief to the state archives, KU Law Library, and Washburn Law Library. Destroy the remainder. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-05-08
K.A.R. NUMBER

SERIES ID	0021-677
TITLE	Appellate Court Case Files
DESCRIPTION	Original documents relating to cases heard by the appellate courts including all documents required to initiate the appeal and any orders and rulings issued by the appellate courts.
RETENTION	005 cldr yrs
COMMENTS	Retain in Judicial Center for 5 calendar years, then transfer to the state archives for permanent retention. a.k.a. "Flat Files" NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-05-08
K.A.R. NUMBER

SERIES ID	0022-677
TITLE	Appellate Opinions
DESCRIPTION	Record copy and one convenience copy of opinions issued by the appellate courts.
RETENTION	See Comments
COMMENTS	File original opinions in appropriate Appellate Court Case File and retain accordingly. Retain one copy of each opinion in a separate chronologically arranged file for 2 calendar years, then destroy. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-05-08
K.A.R. NUMBER

SERIES ID	0023-677
TITLE	Docket Sheets - Electronic
DESCRIPTION	Documents, maintained solely in electronic format, that summarize the contents of appellate court case files.
RETENTION	See Comments
COMMENTS	Retain 5 calendar years, then transfer a hard copy of the case summary screen, litigant screen's), and a plaintiff/defendant index to the state archives with the corresponding Appellate Court Case Files, destroy electronic format data. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-05-08
K.A.R. NUMBER

SERIES ID	0024-677
TITLE	Receipts - Bar Fees
DESCRIPTION	Accounting records maintained by the clerk of the appellate courts documenting bar fees received. Also known as "Green Receipt Books."
RETENTION	Retain 7 fiscal years following completion of audit, then destroy.
COMMENTS	State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-05-08
K.A.R. NUMBER

SERIES ID	0025-677
TITLE	Receipts - Docket Fees and Miscellaneous
DESCRIPTION	Accounting records maintained by the clerk of the appellate courts documenting docket fees and miscellaneous fees received. Also known as "Yellow receipt books."
RETENTION	Retain 7 fiscal years following completion of audit, then destroy.
COMMENTS	State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-05-08
K.A.R. NUMBER